Reports to: Deputy Director Human Resource & Administration
Directly Supervises: Investment Executive Records and Archives
Job summary: Senior Investment Executive is responsible for the effective and appropriate management of the organization’s records from their formation to eventual disposal. He/she is responsible for providing access to accurate records for a range of operational and strategic purposes, and will ensure that legal obligations for the creation and retention of records are met. He/she is responsible for knowledge and information management, as well as information compliance.
Key Duties and Responsibilities
- Provide training and guidance to staff on records management and best practices.
- Develop and implement a strategic vision for the record and archives system at UIA.
- Create and enforce policies and procedures for the creation, classification, retention and disposal of records specific to UIA
- Ensure electronic and physical records related to investment activities and personnel are properly organized and accessible
- Oversee the management of electronic and/or paper-based information
- Design and develop filing systems, business classification schemes and undertake records surveys
- Establish document records systems
- Establish the retention and disposal schedules for all UIA archived documents.
- Provide a framework to guide staff in the management of their records and use of the employer’s records system
- Standardize information sources throughout the organization
- Manage the changeover from paper to electronic records management systems
- Respond to information inquiries and providing appropriate access to information
- Establishing retention and disposal schedules
- Work closely with other UIA departments to understand their records and information needs, particularly in the context of investment facilitation.
- Collaborate with IT professionals to integrate records management into overall information systems.
Qualification and Experience.
- Must have a degree in Records and Archives Management, Information Management, Librarianship and information Science, or any other relevant degree from a recognized institution.
- Masters degree in Records and Archives Management, Information Management, Librarianship and information Science, Knowledge management or any other relevant course from a recognized institution is a must.
- Must be computer literate with a proven experience of using different information management systems
- 5+ Years hands on experience in records management in a busy organization preferably a government entity
Key competences
- Strong communication skills to deal with senior colleagues and other stakeholders
- Negotiation skills to persuade staff/ management to follow agreed record storing guidelines
- Problem-solving and analytical skills to develop an understanding of how your organization works and build integrated records systems
- Good project management and organizational skills
- A good grasp of new technology and adapting to new IT packages and systems
- An awareness of information management principles and familiarity with information systems and archives
- Attention to detail
- Flexibility to get involved in all aspects of information provision.
- Up-to-date knowledge of data protection and freedom of information legislation is also important.
How to apply:
Interested candidates should send their applications with updated CVs, certified academic certificates, and transcripts not later than Monday, 25th March 2024 by 5:00 pm.
All applications must be addressed and delivered to;
The Director General,
Uganda Investment Authority,
6th Floor, Uganda Business Facilitation Centre (UBFC)
Plot 1, Baskerville Avenue, Kololo
P.O. Box 7418, Kampala, Uganda
