Reports to: Deputy Director Human Resource & Administration

Directly Supervises: Investment Executive Records and Archives

Job summary: Senior Investment Executive is responsible for the effective and appropriate management of the organization’s records from their formation to eventual disposal. He/she is responsible for providing access to accurate records for a range of operational and strategic purposes, and will ensure that legal obligations for the creation and retention of records are met. He/she is responsible for knowledge and information management, as well as information compliance.

Key Duties and Responsibilities

  • Provide training and guidance to staff on records management and best practices.
  • Develop and implement a strategic vision for the record and archives system at UIA.
  • Create and enforce policies and procedures for the creation, classification, retention and disposal of records specific to UIA
  • Ensure electronic and physical records related to investment activities and personnel are properly organized and accessible
  • Oversee the management of electronic and/or paper-based information
  • Design and develop filing systems, business classification schemes and undertake records surveys
  • Establish document records systems
  • Establish the retention and disposal schedules for all UIA archived documents.
  • Provide a framework to guide staff in the management of their records and use of the employer’s records system
  • Standardize information sources throughout the organization
  • Manage the changeover from paper to electronic records management systems
  • Respond to information inquiries and providing appropriate access to information
  • Establishing retention and disposal schedules
  • Work closely with other UIA departments to understand their records and information needs, particularly in the context of investment facilitation.
  • Collaborate with IT professionals to integrate records management into overall information systems.

Qualification and Experience.

  • Must have a degree in Records and Archives Management, Information Management, Librarianship and information Science, or any other relevant degree from a recognized institution.
  • Masters degree in Records and Archives Management, Information Management, Librarianship and information Science, Knowledge management or any other relevant course from a recognized institution is a must.
  • Must be computer literate with a proven experience of using different information management systems
  • 5+ Years hands on experience in records management in a busy organization preferably a government entity

Key competences

  • Strong communication skills to deal with senior colleagues and other stakeholders
  • Negotiation skills to persuade staff/ management to follow agreed record storing guidelines
  • Problem-solving and analytical skills to develop an understanding of how your organization works and build integrated records systems
  • Good project management and organizational skills
  • A good grasp of new technology and adapting to new IT packages and systems
  • An awareness of information management principles and familiarity with information systems and archives
  • Attention to detail
  • Flexibility to get involved in all aspects of information provision.
  • Up-to-date knowledge of data protection and freedom of information legislation is also important.

How to apply:

Interested candidates should send their applications with updated CVs, certified academic certificates, and transcripts not later than Monday, 25th March 2024 by 5:00 pm.

All applications must be addressed and delivered to;
The Director General,
Uganda Investment Authority,
6th Floor, Uganda Business Facilitation Centre (UBFC)
Plot 1, Baskerville Avenue, Kololo
P.O. Box 7418, Kampala, Uganda